Beulah Michigan, Northern Michigan's Water Playground

Village of Beulah - 7228 Commercial St. - Beulah, MI 49617 - 231-882-4451

Council Meeting Minutes, Thursday, March 5, 2009

Meeting called to order by Pro-Tem Kilgus at 7:00 PM

Roll Cal : Cantrell, Hansen, Kilgus, Kinzel, Pallin, Siderman, Superintendent Moore, Treasurer Olney, Clerk Spencer

Excused: Rank

Pledge of Allegiance voiced by all

Guests: 3

No conflict of interest voiced by any council members

Approval of the agenda - Motion by Siderman, support by Kinzel - All Ayes - MOTION CARRIED

Approval of minutes for February 5, 2009 - correction of solenoid and addition of a y (may) - Motion by Kinzel, support by Siderman to accept minutes as corrected - All Ayes - MOTION CARRIED

Review of bills for February/March 2009 - Motion by Hansen, support by Cantrell to approve bills - Roll Call: AYES: Hansen, Siderman, Kinzel, Kilgus, Pallin, Cantrell - NAYES - NONE - MOTION CARRIED

No public comment on agenda items

Treasurer Olney: Treasurers report reviewed - transfer was made to Local Street Fund - Motion by Kinzel, support by Hansen to approve treasurers report as presented - All Ayes - MOTION CARRIED

Approximately 32 delinquent water bills - registered letters to be sent - shut off date - March 20, 2009 - 4 personal property taxes delinquent - people notified that a Jeopardy Tax Assessment will be filed - a copy of the form to be sent to the parties.

Water/Tax software proposal received by Council - question whether Council approve desktop or laptop computer - Motion by Kinzel to purchase utilities and tax software, approval of onsite training - laptop $1895.00 and printer - total of $8155.00 - discussion ensued, motion supported by Cantrell - Roll Call: AYES: Kinzel, Cantrell, Pallin, Kilgus, Hansen, Siderman - NAYES - NONE - MOTION CARRIED

Water/Sewer - Chairman Kilgus: Approximately $15,000.00 plus left from grant money on sewer project - need to upgrade lift station on Center Street , cost approximately $12,800.00 plus engineering fees. Panel will be above ground for easier monitoring.

$18,000,000.00 stimulus package for the State of Michigan - Beulah possibly slated for 1.6 million for water project

Rescind water running notice.

Law/Finance - Chairperson Hansen: No report

Building/Grounds - Chairman Siderman: Good job done on bathroom refurbishing - should be completed by end of next week.

Equipment - Chairperson Cantrell: Few repairs needed on equipment

Parks/Rec - Chairman Pallin: DEQ has authorized Village for 20 campsites - permit has been received. Managers' letters have been sent but not yet received - contact has been made with parties involved. Patty has worked on pamphlet - copies distributed to Council - should be distributed by the end of the month - trailer park named Beulah Beach RV Park.

Moore stated that equipment is ready for the trailer park.

Kilgus: Need bill approval for Gosling Czubak for lift station engineering fees for $500.00 grant money. Motion by Kilgus to approve bill, support by Kinzel - Roll Call: AYES: Pallin, Kilgus, Hansen, Siderman, Kinzel, Cantrell - NAYES - NONE - MOTION CARRIED

Streets/Sidewalks - Chairman Kinzel: MDOT permit needs to be obtained.

Kilgus - correspondence from Northwest Michigan Council of Government - Planning Commission Ordinance currently required - Beulah has none

ZA Neiger: a Planning Commission has to be designated or a Zoning Board of Appeals - functions must now be separated - a Planning Commission required by 2011. It requires certain specifics such as number of people allowed (5,7,9) - different sectors of the community have to be involved, social, business interest, or own property - only two council members allowed - 2 non-qualified electors allowed that do not live in the Village (e.g. - business interest or own property). Planning Commission must have by-laws, an Ordinance is first priority. Currently required of Master Plan - zoning plan of districts and how to create districts. Required to be co-coordinated with adjoining government districts; Benzonia Township , Benzonia, and Benzie County . (Benzie County Planning Commission Draft given to Council)

Permits are slow - discussion of past violations and status.

Superintendent Moore: Work load has slowed down for the past week. Authorization given to remove

Christmas decorations when possible.

New Business:

Friends of the Darcy Library need to be recognized as a non-profit organization to conduct a raffle for the library. Motion by Kinzel to adopt a resolution recognizing the Friends of the Darcy Library as a non-profit organization, support by Hansen - Roll Call: AYES: Siderman, Kinzel, Cantrell, Pallin, Kilgus, Hansen - NAYES - NONE - MOTION CARRIED

Proposal of considering an ordinance for ORV's using shoulder of county roads - Motion by Kinzel that the Village of Beulah opt out of participation, support by Siderman - All Ayes - MOTION CARRIED

Motion by Siderman to adopt a resolution designating Charles Kinzel as street administrator, support by Hansen - Roll Call: AYES: Cantrell, Pallin, Kilgus, Hansen, Siderman, Kinzel - NAYES - NONE - MOTION CARRIED

Public Input:

Phil Downs stated interest in pursuing planning commission.

Vicki Carpenter - newsletter out in April - a column needed by Pro-Tem Kilgus for newsletter. Set up time for picture of the new employees.

Al Brown - Suggested Council might want to check with business people for input on the ORV issue. Northwestern Michigan Council - questioned if this was a low interest grant and how much to be applied for - $1,500,000.00.

Vicki Carpenter - Gary, Patty, Phil, and Vicki are planning meetings to do more "brainstorm" work and coordinate input from the community. Dates will be provided.

Meeting adjourned at 8:23 PM

Respectfully submitted,

Laura Spencer, Clerk

Subject to approval at the April 9, 2009 Council Meeting